About Huawei

Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. With integrated solutions across four key domains – telecom networks, IT, smart devices, and cloud services – we are committed to bringing digital to every person, home and organization for a fully connected, intelligent world.

About Huawei Finland R&D

Huawei Finland Research Center was established in 2012. At our sites in Helsinki and Tampere, you will have an outstanding opportunity to be part of the leading research and development of future smart devices. We offer a career in a forward-looking industrial research team with a solid track record in innovation and publication and delivering its result as factual contributions to on-the-market devices.

We are looking for an experienced and detail-oriented Administrative Specialist to join our team. In this position, you will report and work alongside our admin team and the operational teams, handling day to day admin tasks for the whole research center. The scope of work includes below listed items but not limited to:

Main Responsibilities:

1. Property and Lease Management:
• Oversee property and lease agreements, ensuring compliance with terms and conditions.
• Liaise with landlords and tenants for timely issue resolution.
2. Integrated Facility Management (IFM) Management:
• Manage relationships with IFM supplier to ensure quality service delivery.
• Monitor supplier performance against contractual obligations.
• Maintenance IFM requirements and receive IFM service.
3. Environment, Health, and Safety (EHS) Management:
• Ensure compliance with EHS regulations and company standards.
• Coordinate safety inspections, audits, and training sessions.
4. Asset and Material Management:
• Take full responsibility for managing company assets and materials.
• Maintain an organized inventory system and ensure consistency between accounts and records
5. Project Management:
• Independently lead or support administrative projects.
• Collaborate with stakeholders to achieve project goals effectively.
6. Event Planning and Coordination:
• Plan and organize company events and activities.
• Handle event logistics and ensure a positive experience for participants.

Qualification and Detailed Requirements:

• 2-3 years of relevant experience in administration, facility management, or similar roles.
• Proven experience in independently managing or contributing to administrative projects
• Proficient in using office software (e.g., Microsoft Office Suite).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Fluency in both Finnish and English is required for effective communication in a multicultural environment.

Start Date: We are expecting the candidate could start as soon as possible. Idealy starting date is beginning of Dec. 2024. 

Work location: Helsinki, Ruoholahti office

Contract Type: This is a full-time consultant position; the consultant shall be employed by Huawei's supplier.